It's very exciting organising an event and sometimes you just can't wait to get the ball rolling when it comes to entertainment, even if you don't know quite what you want (or whether you have approval to book anyone at all!). So how can you make sure that the process goes as smoothly as possible? It's important to remember that most of the time when you're engaging performers/ agencies/ artists, you are dealing with small business owners - sole traders who do all of their own admin and invoicing, emailing and promotion. They don't get paid unless the booking goes ahead so it's best practice to make sure your event can actually facilitate performers or entertainers before enagaging the performer/agency/ company in a proposal or booking process.

Checklist before enagaging an artist:
  
- Make sure you have all of the required approvals before letting the agency/ company/ performer know you wish to go ahead
- Consider where the performers will get changed, take breaks and leave their personal belongings throughout the booking. (Ask yourself where you would feel comfortable getting dressed for work, taking breaks, eating lunch and leaving your bag to get an idea of an appropriate space. Would you take your work lunch break in a public toilet?) 
- Refine and clarify the scope of the booking, and your budget, before contacting performers
- Check the performer's/agency's website first and be clear about what it is they offer that you are intersted in
- Be prepared to pay a travel fee if you are located outside a CBD area 
- Have a back-up performance area in mind in case of wet or windy weather
- Only send supplier forms and admin once you are sure you are going ahead with the booking
- It is considered unethical to re-book a performer directly if you have previously booked them through an agency/company. This puts the artist in a compromising situation and can cost them future work and their reputation

Questions?
Feel free to email us to discuss or clarify anything you have read here!

WEDNESDAY 7  FEB, 2024
​7 - 8PM
MALVERN COMMUNITY ARTS CENTRE

Come on an inspiring 6-week hula hoop journey with us in Malvern East, where the emphasis is on fun, fitness, and perhaps even a touch of performance flair! Regardless of your skill level, Josie, with her 13 years of expertise, is here to tailor circus hula hooping skills and hoop dance moves to your liking. Whether you're a novice or an experienced hooper, our Melbourne hula hoop lessons are the perfect opportunity to discover your rhythm within the hoop while connecting with other wonderful hoopers.

For those well-versed in hooping, get ready to elevate your skills with off-body techniques, on-body splitting, and the art of twins or triples! Each class kicks off with a warm-up and essential basics to keep you hoop-fit, followed by the exploration of hula hoop tricks with intermediate and advanced variations. Naturally, we'll integrate your hoop dance moves, allowing you to seamlessly flow within the hula hoop. Join us in Melbourne for an enriching experience where you'll not only enhance your hooping prowess but also build a supportive community of fellow enthusiasts!

More info and bookings >>